New Students

Congratulations on your admission to UCSB and welcome to the Department of Chemistry and Biochemistry!

The faculty, staff, and current graduate students of the DCB at UCSB are excited to welcome you to our community of scholars!  Now that you have been admitted, please take the following steps to begin your graduate career.

1. Submit the Free Application for Federal Student Aid (FAFSA): Priority Deadline - March 2nd

It is required that all domestic graduate students file the Free Application for Federal Student Aid (FAFSA).  Students may file the FAFSA electronically by accessing the website or secure a hardcopy application from their local financial aid office.  Please have your FAFSA sent to the UCSB Financial Aid Office.  In September, you will be asked to submit your financial aid award letter.

2. Financial Offer Letter: Due April 15th

Your departmental financial offer letter was sent to you from just prior to the release of your official offer of admission from the Dean of the Graduate Division. You must indicate acceptance of the financial offer by signing and returning the letter to the department. 

To officially accept the offer of admission, you must submit the Statement of Intent to Register (SIR), located on your Application Overview Page, by June 15th. You will need your original email address and password used to create your online application.

3. Housing: Applications for housing at San Clemente Villages - May 15th

UC Santa Barbara offers a variety of housing options for graduate students. For information on how to apply for housing, please visit Housing and Residential Services.  You are also welcome to seek housing in the community (in which case, you do not need to submit an application for university-owned housing; see the Community Housing Office for help getting started).

4. Submit your Statement of Legal Residency as soon as possible upon submission of your SIR.

Instructions for completing the SLR are found on the Registrar's web site. If the Registrar does not receive your SLR, you will be automatically assessed non-resident tuition. If you have any questions, please contact the Registrar at or 805.893.3033.

5. Register for Courses - New graduate students in the Department of Chemistry and Biochemistry typically register during New Grad Academic Training.

To-Do List Icon

Quick Reference Timeline


January-March: Admissions decisions released by the Dean of the Graduate Division

March 2: Priority deadline for filing the FAFSA

April 15: Deadline for accepting your departmental financial offer.

Mid-April: Submit your Statement of Legal Residence

May 15: Deadline to apply for university-owned graduate student housing

June 15: Deadline for completing your Statement of Intent to Register (SIR)

Late Spring-Summer: Establish your UCSB NetID and password and activate your UMail account (UCSB email address); Complete Visa requirements (international students only)


Late August-Early September: Arrive in Santa Barbara!

Upon Arrival: Complete new hire paperwork in Building 232; Obtain your @chem email address (Department email); Obtain your ACCESS card; Apply for a parking permit (if applicable)

Mid-September:  Mandatory New Grad Academic Training (NGAT)

After Registration: Submit availability form for fall and receive teaching assignment (for TA's)

Late September: Fall instruction begins; Deadline to enroll in at least 12 units

September-October: Finalize rotation schedule for fall and winter

November 1st: First paycheck available (direct deposit or in Building 232)

May-June: Establish California residency (out of state domestic students only)

For more information, visit Graduate Division's Admitted Students page and New Students Guide


New Grad Academic Training & Orientation

Hosted by the Department of Chemistry and Biochemistry (DCB), New Grad Academic Training (NGAT) takes place two weeks before the start of fall quarter.  This mandatory training includes a variety of events and workshops intended to help prepare new students for success as both teachers and learners at the graduate level.  Campus-wide Orientations (including new TA Orientation) will also take place during this time. Students should be sure to always arrive at events on time so that invited guests, speakers, and faculty may begin their introductions and presentations promptly as scheduled.  

TA Training: General Chemistry Laboratory Coordinator, Dr. Petra van Koppen will work with all new students in preparation for laboratory teaching assignments. Workshops, presentations, and assignments include Teaching Responsibilities,Teaching Problem Solving, current grad student panel discussions, lecture presentations, and initial TA meetings. Students will receive a detailed Teaching Assistant Manual.

Health & Safety Training and Exam:  To be eligible to hold a teaching position students must attend a mandatory Laboratory Safety Course, taught by Environmental Health and Safety, and pass the exam.

Academic Advising: All new students will be scheduled to meet with their respective area advisors. The area advisors will explain coursework requirements and help students plan their schedules for the first year. Students are expected to register for fall quarter courses via GOLD immediately following their appointment wih the area advisor. A UCSB netID and password is required to log-in to GOLD. Additional presentations on graduate requirements, how to select a group, and use of the library will also take place during NGAT.

Chemistry 293: The Faculty Research Seminar is a 2-unit course which takes place during New Grad Academic Training. All new students are required to enroll for the fall quarter and attend all class sessions. Faculty members will present on their active research projects, giving students the opportunity to learn about ongoing research in the department and begin the process of seeking a primary research advisor. 

BARC, Tuition, & Fees: Over the summer, students will notice charges to their BARC (UCSB Billing Office) accounts for fall quarter tuition and fees.  Fee payments cannot be processed until students are registered for courses and completed all employment paperwork.  For fall, fee payment will begin after students meet with the area advisor and register for classes.  The department cannot begin payment and processing of tuition and fees can not begin until students have registered for at leat 8 units; 12 units are required to maintain good academic standing.

Financial Matters: To be hired, students ,must bring a birth certificate or social security card AND driver’s license OR passport. Click here for a list of acceptable documents. International students are required to bring their passport and all current visa information. For questions regarding payment and employment contact the Payroll Coordinator.

Stipend monies specified in a student's Financial Offer Letter are distributed via the student's BARC account.  TAs and GSRs will recieve their first paychecks on November 1st.  We are unable to distribute stipend or other monies prior to officially being hired and/or matriculating to the University, be sure to budget accordingly.

Email and IT Support: All students must establish an email address.  The IT Help Desk is available to assist students with email, computer, and other technical questions.  

Parking Permits: Graduate students may qualify for a Graduate Student staff permit.or for a student C permit.  Refer to the Parking Services website for eligibility and pricing.

Student ID Card: The ACCESS Card is the student identification card required to utilize various campus services, including free access to the MTD bus system and the UCSB Recreation Center.  It can be obtained at the Informaition Desk located in the UCen; proof of registration and photo identification is required.

Social Activities: These events are planned  to allow new students to become better acquainted with each other and their new home as well as to allow current members of the Department to meet the new students. Have fun and enjoy!